Job offer: Executive Secretary

JD PERSONAL ASSISTANT TO CEO
• To act as a first point of contact dealing with correspondence and phone calls.
• Maintain confidentiality and handle sensitive information with discretion.
• To proactively manage and coordinate the diary of the Chief Executive by prioritizing and arranging internal and external meetings, ensuring appropriate briefing papers are prepared and provided.
• Plan and organize travel and accommodation when required
• Maintain effective filling and data storage including emails and retrieval systems ensuring the needs of the Chief executive are met.
• To provide full personal assistant support by dealing with all correspondence and calls, drafting routine letters to a high standard, minute meetings, taking messages and other administrative tasks as required to support the Chief Executive.
• To provide support for Board of Director meetings by ensuring meetings are properly arranged and serviced. This will include drafting agendas, collating papers and reports, taking minutes and following up action points.
• Supporting the Chief Executive to keep the Board of Director informed about the work of the organization and their appropriate training and induction.
• To service meetings of the Senior Management Team by drafting and collating papers and reports, preparing manageable agendas, taking minutes and following up on actions points.
• And attend any other ad-hoc administrative task assigned by the CEO.
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LOCATION : Candidates should reside around East Legon and surrounding areas.

Working Experience: 1 - 3 Years

Education: First Degree