ABOUT THE ROLEThe Project Administrator will support project activities through clerical and administrative tasks essential to the smooth and efficient running of projects. This role focuses on assisting with project documentation, scheduling, tracking, and communications to help meet project goals and timelines. FUNCTIONAL DUTIES & RESPONSIBILITIES1. Clerical & Administrative Support:
Manage and maintain project files, both digital and physical, ensuring all documents are organized and accessible.
Handle day-to-day administrative tasks, including answering phones, responding to emails, and managing correspondence related to project activities.
Prepare, proofread, and distribute documents such as memos, and reports.
2. Data Entry & Record-Keeping:Accurately input project data into tracking systems, maintaining up-to-date records of project timelines, budgets, and resources.
Keep detailed records of project meetings, milestones, and status updates.
Organize and update project schedules, contact lists, and documentation logs.
3. Scheduling & Calendar Management:Assist in scheduling and coordinating project meetings, including booking meeting rooms, sending invitations, and confirming attendance.
Maintain the project calendar, ensuring all team members are aware of key dates and deadlines.
4. Communication & Stakeholder Liaison:Act as the primary point of contact for project inquiries, responding promptly to routine questions and redirecting complex queries to the Project Coordinator
Prepare and distribute project status updates, emails, and other communications to team members and stakeholders.
Maintain a communication log, tracking key interactions and ensuring follow-up actions are completed.
5. Invoice & Expense Tracking:Assist in managing expense documentation, and processing invoices and vendor management
Reconcile project expenses and prepare financial summaries for review by the Project Coordinator
Support the Project Coordinator in monitoring project expenses to ensure alignment with budgetary goals.
6. Document Preparation & Reporting:Prepare, gather project data and organize reports, spreadsheets, presentations to support project updates and reviews.
Ensure that all project documents are filed systematically and archived when projects are completed.
7. Coordinate Channel Partner Post training feedback programMaintain comprehensive records of completed training sessions, attendance, and participant information.
Physically visit selected Post training trainees and document their progress of employment to be submitted in a report at the end of every quarter.
Send follow-up communications to participants, including post-training surveys, evaluations, and thank-you emails/Messages etc.
Handle administrative tasks, such as preparing post-training materials, updating training guides, and managing supplies.
Answer inquiries from participants regarding training completion requirements, resources, and further learning opportunities.
Distribute and gather feedback from participants on training effectiveness, areas for improvement, and satisfaction levels.
Compile feedback data, analyze trends, and create reports for the training team and management.
Assist in identifying key insights for enhancing future training sessions based on participant feedback.
QUALITY MANAGEMENT SYSTEM DUTIESMaintain QMS review calendars and ensure actionable items per calendar are followed through. E.g. Quarterly QMS Objectives review, SOP reviews etc.
OHSE RESPONSIBILITIESKnowledge of and adherence to all TAGG’s OHS&E procedures
Follow all safe work procedures, rules, and instructions
Conduct Risk Assessment
Hazard identification and reporting
Education Required: HND/Bachelor
59 Okodan St, Blue Gate district, Osu, Accra near Papaye, Accra
59 Okodan St, Blue Gate district, Osu, Accra near Papaye, Accra