Announced
17/10/20241 day ago
Job Status
Full Time
Job Type
Employee
Expiration Date
16/11/2024 29 days left
Job Category
Job Location
Accra Nsawam Highway
Salary
GH¢1,000.00 - GH¢2,000.00 (GHS)
Job Title
Executive Assistant Needed UrgentlyJob Presentation
A reputable company in Accra is seeking the services of an Executive Assistant. The candidate must be professional, disciplined, confidential, attentive, and articulate.
Job Purpose
To provide a broad variety of administrative assistance to the Executive Director (ED).
Responsibilities/ Duties
Executive Support
Prepare and edit correspondence, communications, presentations and other documents
File and retrieve documents and reference materials
Manage and Coordinate the Managing Director and Executive Director’s schedules, appointments and travel arrangements
Arrange and co-ordinate meetings and events
Record and distribute minutes of meetings
Monitor, screen, respond to and distribute incoming communications
Answer and manage incoming calls
Receive and interact with incoming visitors
Review internal systems and implement improvements where necessary
Prioritize, and follow up on incoming issues addressed to the Managing Director and Executive Director, including those of confidential nature and determine appropriate course of action, referral, or response
Work closely and effectively with the Managing Director and Executive Director to keep them well informed of upcoming commitments and responsibilities and following up appropriately
Handle matters expeditiously, proactively, and follow through on issues to successful completion, often with deadlines.
General Duties
Serve as the MD’s liaison to Buck Press' board of directors
Communicate directly, and on behalf of the MD, with Board members
Maintain discretion and confidentiality in relationships with all board members
Adhere to compliance with applicable rules and regulations set in bylaws regarding board and board committee matters, including advance distribution of materials before meetings in electronic/paper format.
Any other duties that may be assigned from time to time by your supervisor
Key Performance Indicators
Timely completion of Board tasks
Accurate and timely completion of work
Schedules and diary management is efficient and practical
Appropriate storage and maintenance of all files and documents
Meetings organized efficiently and minutes issues promptly
Prompt follow up on actions taken during Management meetingsEfficient /timely dispatch of all incoming letters and memos
Ability to communicate properly (grammar)Ability to take initiative
High level of confidentiality
Qualifications
Bachelor's degree required in social sciences or its equivalent
Strong work tenure: a minimum of three years of experience supporting top level Executives
Experience and interest in internal and external communications
Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat
Work Experience and Skills
Strong organizational skills that reflect ability to perform and prioritize multiple tasks with excellent attention to detail
Proven ability to handle confidential information.
Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, and external partners
Expert level in written and verbal communication skills
Forward-looking thinker, who actively proposes solutions
Ability to work under pressure and within timelines to handle a wide variety of activities and confidential matters with discretion.
Mode of Application
Interested candidates should send their CV and Application Letter with the subject, “Executive Assistant” to no later than close of day 16th November 2024.
Working Experience: 3 - 5 Years
Education: First Degree
Job Purpose
To provide a broad variety of administrative assistance to the Executive Director (ED).
Responsibilities/ Duties
Executive Support
Prepare and edit correspondence, communications, presentations and other documents
File and retrieve documents and reference materials
Manage and Coordinate the Managing Director and Executive Director’s schedules, appointments and travel arrangements
Arrange and co-ordinate meetings and events
Record and distribute minutes of meetings
Monitor, screen, respond to and distribute incoming communications
Answer and manage incoming calls
Receive and interact with incoming visitors
Review internal systems and implement improvements where necessary
Prioritize, and follow up on incoming issues addressed to the Managing Director and Executive Director, including those of confidential nature and determine appropriate course of action, referral, or response
Work closely and effectively with the Managing Director and Executive Director to keep them well informed of upcoming commitments and responsibilities and following up appropriately
Handle matters expeditiously, proactively, and follow through on issues to successful completion, often with deadlines.
General Duties
Serve as the MD’s liaison to Buck Press' board of directors
Communicate directly, and on behalf of the MD, with Board members
Maintain discretion and confidentiality in relationships with all board members
Adhere to compliance with applicable rules and regulations set in bylaws regarding board and board committee matters, including advance distribution of materials before meetings in electronic/paper format.
Any other duties that may be assigned from time to time by your supervisor
Key Performance Indicators
Timely completion of Board tasks
Accurate and timely completion of work
Schedules and diary management is efficient and practical
Appropriate storage and maintenance of all files and documents
Meetings organized efficiently and minutes issues promptly
Prompt follow up on actions taken during Management meetingsEfficient /timely dispatch of all incoming letters and memos
Ability to communicate properly (grammar)Ability to take initiative
High level of confidentiality
Qualifications
Bachelor's degree required in social sciences or its equivalent
Strong work tenure: a minimum of three years of experience supporting top level Executives
Experience and interest in internal and external communications
Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat
Work Experience and Skills
Strong organizational skills that reflect ability to perform and prioritize multiple tasks with excellent attention to detail
Proven ability to handle confidential information.
Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, and external partners
Expert level in written and verbal communication skills
Forward-looking thinker, who actively proposes solutions
Ability to work under pressure and within timelines to handle a wide variety of activities and confidential matters with discretion.
Mode of Application
Interested candidates should send their CV and Application Letter with the subject, “Executive Assistant” to no later than close of day 16th November 2024.
Working Experience: 3 - 5 Years
Education: First Degree
Requirements
- Bachelor's degree required in social sciences or its equivalentStrong work tenure: a minimum of three years of experience supporting top level ExecutivesExperience and interest in internal and external communicationsProficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat
JOB BY
