Job offer: Secretary to the Director of Health Services

Announced

09/01/202513 days ago

Job Status

Full Time

Job Type

Temporary / Contract

Expiration Date

31/01/2025 9 days left

Job Category

Job Location

Job Title

Secretary to the Director of Health Services

Job Presentation

Responsibilities

1. Administrative Support

Manage and maintain the Director's calendar, schedule meetings, and coordinate appointments.

Handle correspondence, emails, and phone calls on behalf of the Director.

Prepare and distribute meeting agendas, minutes, and reports.

2. Document Management

Draft, review, and edit official documents, letters, and memos.

Maintain an organized filing system for both physical and electronic documents.

3. Communication Liaison

Act as the first point of contact for internal and external stakeholders.

Relay messages and coordinate communication between the Director and other departments.

4. Meeting Coordination

Organize and facilitate meetings, workshops, and conferences.

Ensure proper setup of meeting rooms and the availability of required materials.

5. Logistics Management

Arrange travel itineraries, accommodations, and logistics for the Director and visiting officials.

Process expense reports and reimbursements related to official activities.

6. Confidentiality and Ethics

Handle sensitive information with utmost confidentiality and professionalism.

Uphold ethical standards in all activities and communication.

7. Other Duties

Assist with project coordination and follow-up tasks as assigned by the Director.

Perform general clerical duties, including photocopying, faxing, and ordering supplies.

Education Required: Bachelor / Diploma

Requirements

Educational Background: Diploma or bachelor’s degree in Secretarial Studies, Office Administration, or related field.
Experience: 2–5 years of relevant experience, preferably in healthcare or with senior executives.
Skills:Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Exceptional written and verbal communication skills.
Outstanding organizational and multitasking abilities.
Attributes:A professional, proactive, and resourceful attitude.
Integrity and discretion in handling confidential information.
Familiarity with healthcare terminology or administration is a plus.