Job offer: Procurement Manager

Position

 Procurement Manager

Maximum Level of Effort

 Full-time LTTA

Base of Operations

 Accra, Ghana

Position Reports to

 Director of Finance and Operations

  
        PROJECT BACKGROUNDThe USAID funded Ghana Fiscal Accountability Strengthening Activity (FASA) will work in key areas of Ghana’s public financial management (PFM) ecosystem to enhance the accountability, transparency, and efficiency of public expenditures. After the country defaulted in 2022, significantly raising the cost of living for most Ghanaians, international and domestic attention turned to the government. Building on the foundation laid by previous reforms, FASA will partner with key Ghanaian institutions such as the Ghana Audit Service and the Controller and Accountant General’s Department to raise the bar for fiscal accountability at national and subnational levels.  POSITION PURPOSEThe Procurement Manager is a key member of the Procurement Team. S/he will play a pivotal role in ensuring integrity, fairness, and openness in procurement processes as well as adherence to policies, procedures, and controls. The main responsibility for this position is to conduct procurement of goods and services. The position requires relevant work experience in the field of procurement and contracting across a variety of industry sectors, contract management, dispute resolution, managing interpersonal relationships and communication, and investigating/following up on vendor issues. The position requires knowledge of the Federal Acquisition Regulations (FAR). The Procurement Manager will be responsible for gathering complete procurement related backup documentation and auditing prior to submission to Finance Team. S/he will develop and release solicitations, and conduct price/cost/reasonability analyses, as well as perform any other related duties as assigned. KEY DUTIES & RESPONSIBILITIES
Manage Audit

Prepare complete backup documentation for procurement purchases & submit to project’s Finance Team

Conduct daily reviews of procurement related backup documentation to ensure completeness, accuracy, and compliance 

Perform regular spot audits of procurement files 

Assist and collaborate in external or internal audits as necessary

Policies & Procedures

Ensure integrity, compliance, fairness, accuracy, and openness in procurement processes

Ensure adequate competition is achieved, as per DAI policies and procedures

Ensure DAI/USAID and FAR policies, and procedures are followed and enforced

Help other project staff become more familiar, and understand, the DAI policies and procedures as related to procurement

Procurement Management Systems

Enforce use of DAI’s operations & procurement system (TAMIS), etc. 

Maintain electronic procurement records & files in various DAI’s system platforms

Help DAI staff understand the use of procurement systems as necessary 

General Acquisition & Procurement Responsibilities

Solicit bids and quotes from vendors in adherence with policies & approved requisitions and quarterly procurement plans

Monitor, track and expedite all project procurement activities and delivery status of goods/services

Gather current pricing information independently

Conduct price/cost/reasonability analyses 

Help non-procurement staff understand the requirements for submitting accurate and thorough requisitions, cost estimates, statements of work, or to determine other technical specifications 

Determine source selection methods for complex procurement to ensure compliance

Assist project staff in coordinating meetings, facilitating discussions, and developing briefings in support of the source selection process

Prepare cost evaluation data, and source selection documentation 

Ensure procurements are approved by the required DAI authorities, and/or client approvals are received, before awards are made

Through market research efforts, identify and qualify potential suppliers (and products/services). Ensure that beneficial, ethical and open supplier relationships are created and maintained according to procurement policies

Maintain procurement file system in DAI’s procurement system (TAMIS)

Work closely with various home office support staff 

Carry out other duties and responsibilities as directed 

Education Required: Bachelor’s Degree