Job offer: Accounts Officer Trainee

Company Profile

BRAC Ghana Savings and Loans Ltd (BGSL), is a socially responsible for-profit organization, engaging people, especially women in sustainable economic and income generating activities Ghana. Our mission is to provide a range of financial services responsibly to people at the bottom of the pyramid. BGSL is part of BRAC International Holdings B.V (BIHBV) which operates in seven countries across Africa and Asia. 

Duty Station : Ablekuma

PURPOSEAccounts Officer Trainee will take care of the financial bookkeeping; recording transactions, payments, expenses and processing invoices. MAJOR RESPONSIBILITIES

To ensure all collections made are deposited in the office fund with no excess cash in hand or bank

To ensure that the loans are being disbursed at the presence of the local supervisor/ representative

To ensure that the savings are refunded to the right persons at the presence of the local supervisor/ representative

To update stock book, assets register in orbit system and ensure the placements of identification numbers on the fixed assets

Day-to-day and time-to-time correspondence with the Area Accountant in resolving issues

To update and maintain files according to Finance Guideline (Like Circular, Challan, Staff Salary, IOU, Leave Application, Monthly financial statement, Bank statement with reconciliation and bank signatory with staff individual bank information, voucher control sheet, cash certificate, house rent and etc.)

Checking, preparing and submitting Google sheet reports such as Office Rent, Self-insurance, bonus, stationery, daily/weekly transaction report, procurement control and etc.

To respect office hours by opening and closing business day on time, and to send DCR and cash book reports and bank slips daily

To prepare requisition form for purchases, and challan form for all assets/ goods/ things which are transferred to other offices

Checking movement register before paying any transport bill, and the attendance register before paying lunch bill

Deliver quality services by adhering to high level of professionalism. Providing best services within the shortest possible time to avoid complaints

Ensure the availability of office supplies such as printing, stationary, entertainment, electricity, water, general maintenance, program materials and etc.

To check Trail Balance ledger of all accounts before closing each month

To ensure proper cooperation and communication with internal audit, external audit and visitors

To be aware and strictly adhere to BRAC’s values

Preparing and submitting “Staff Performance Assessment" by following HR policy

setup and timely mid-year review and annual assessment).

Gathering more knowledge on Digitalization especially on mobile app, orbit and sbiCloud

Preparing reports and any other requirements per management’s demand 

To accomplish any other duties as delegated by supervisors

To record cash in the daily collection registers. Preserve cash in the file by preparing necessary notarized vouchers

To update, preserve and maintain daily MF Cash book

Bill voucher checking, coding, taking proper approval and MF bill voucher preservation

To prepare daily and monthly cash requisitions

To update, preserve and maintain cash certificates with cash ledgers & bank ledgers daily

MF Bill voucher posting and booking in the ERP software as per chart of accounts and to ensure booking of expenditure in proper accounts without miscoding

To prepare staff salary and submit to Area Accountant within 18th day of every month

To take initiative to transfer staff salary based on verified payroll 

To ensure fund (cash, bank) management, cost analyses, stock management and fixed asset management

Submitting Monthly Financial Statement to Area Accountant on time with necessary supporting documents

To prepare monthly Bank Reconciliation statements

Recording the daily loan disbursement, loan collection & savings including all other cash transactions, and to provide reports as required by the program authorities

Safeguarding Responsibilities

Establish a safeguarding culture across all level of the programme by implementing the safeguarding policy. Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment

Responsible to ensure team members are appropriately trained, supported and have access to resources regarding issues that are identified and actioned in accordance with the safeguarding policy and procedure

Follow the safeguarding reporting procedure in case any reportable incident takes place

Education Required: Bachelor’s Degree